Cards on Kerika’s Task Boards and Scrum Boards can have a status flag; this is used to communicate the state of the card to other people working on the board — Team Members and Visitors.

(These flags should reflect the current state of the card, not the importance or other attributes: that’s handled by the Tags and Priority fields, and will be covered in a separate blog post.)

Normal

This is the default for all cards: it simply means that this card has no particular status. Cards are not expected to stay NORMAL for very long: as soon as they are complete they should progress to READY or NEEDS REVIEW.

Ready (To Pull)

The concept of READY TO PULL comes from Kanban, and reflects a “pull rather than push” approach to how work is taken up when people are freed up from their current assignment.

Pull vs. Push deserves its own blog post, but the difference can be summarized as follows:

In traditional project management, with a command-and-control model that places a single project manager in charge of everything, work gets “pushed” to people, usually without any regard to their availability.

This is commonplace across all sorts of teams: for example, a QA person is assigned a card when a developer is finished with it, because the natural next step is for the card to go through QA.

The problem with this approach is that it shows an unrealistic view of the status of the entire project, and often hides the real bottlenecks within a team. In our example,

If you’re using any other project management tool, chances are this has happened to you: you’re deep into a project, staring at a folder full of files labeled “final,” “final-2,” and “really-final-this-time,” trying to figure out which one is the latest version. Sound familiar?

But if you’re a Kerika user, updating files becomes refreshingly simple, seamless, and efficient. Unlike other tools, Kerika automatically tracks and replaces old file versions, so your team is always working with the most up-to-date version with no confusion and no hassle. Let’s dive into how it works:

How It Works: Updating Files in Kerika

In Kerika, files and attachments can be stored in two main areas: Task Cards and Board Attachments. Each area serves a unique purpose, giving you flexibility and control over your project files.

Let’s explore how you can seamlessly update files in both sections without creating a cluttered mess of versions.

1. Task Card Attachments

Task Cards are where all the magic happens when it comes to organizing files related to specific tasks. Here’s how you update a file:

• Locate Your File: Open the Task Card where the file is attached.
• Upload a New Version: Click the Upload New Version icon next to the existing file. This automatically replaces the old version with the new one while keeping the history intact. No need to delete the old version or rename the file.
• Benefits: The updated file is instantly tied to the task, so your team can continue collaborating without skipping a beat.

Task Cards ensure your file updates stay relevant to the task at hand, keeping everyone on the same page.

2. Board Attachments

Board Attachments are ideal for files that impact the entire project such as project charters or shared templates. Updating files here is just as straightforward:

• Navigate to Board Attachments: Click the Attachments icon on the board menu.
• Update the File: Select the file you want to replace and click the Upload New Version button. The older version is replaced seamlessly, so there’s no confusion about which version is current.
• Benefits: Your entire team gets instant access to the latest version, no matter where they’re working from.

Board Attachments ensure project-wide files stay organized and up-to-date without creating duplicates.

Kerika’s smart file management is here to simplify your project workflows. Say goodbye to the chaos of endless file versions and hello to effortless collaboration. If keeping your team organized and productive sounds like a win, give Kerika a try today!

When you’re working with a team – whether it’s designers, developers, marketers, or anyone else – sharing files can quickly become a hassle. From design mockups to campaign assets and technical documents, ensuring everyone has access to the right files at the right time can feel overwhelming.

But with Kerika, file sharing is effortless. Whether it’s sending a design file to your creative team or sharing a project roadmap with stakeholders, Kerika keeps everything organized and accessible, making collaboration seamless and stress-free.

Let’s explore how Kerika transforms file sharing for teams of all kinds:

How It Works: Sharing Files in Kerika

In Kerika, files can be shared in two main areas: Task Cards and Board Attachments. Each serves a specific purpose, ensuring your files are shared with the right people in the right context.

Task Card Attachments

Task Cards are perfect for sharing files that are tied to a specific task. Here’s how file sharing works in Task Cards:

1. Attach Files Directly to the Task: Upload files or link resources directly to the task
2. card. Your teammates can access these files without searching through emails or separate folders.
3. Instant Access for Everyone Involved: Anyone inside the board has immediate access to the attached files, keeping collaboration smooth and efficient.
4. File Sharing Benefits:
   ● No confusion over which files are relevant to the task.
   ● All task-related materials stay together, so your team always knows where to look.

Task Cards make file sharing focused, relevant, and effortlessly organized.

Board Attachments

For files that affect the entire project, Board Attachments are the way to go. Here’s how file sharing works at the board level:

1. Upload or Link Files for the Whole Team: Add files or external links to the board that everyone can access, like project charters, shared templates, or reports.
2. Centralized File Sharing: All board members can access these files instantly, ensuring that key project resources are always within reach.
3. File Sharing Benefits:
   ● Perfect for team-wide updates or resources.
   ● Keeps your project running smoothly by ensuring everyone has access to the same information.

Board Attachments make it easy to share files that matter across your entire team.

With Kerika, file sharing is no longer a bottleneck in your projects. Whether you’re collaborating on specific tasks or managing project-wide resources, Kerika makes it easy to keep your files organized and accessible.

Ready to take the hassle out of file sharing? Try Kerika today and see how it simplifies teamwork for you and your team!

Managing multiple projects can quickly clutter your workspace, making it hard to focus on what’s important. With Kerika’s Archive Feature, you can keep your Home view clean by moving completed or inactive boards out of the way – without deleting them.

Let’s explore how archiving boards works in Kerika.

How to Archive Boards:

1. Move a Board to Archive

• Click the three dots on the board you want to archive
• Select Move to Archive from the dropdown menu

2. Access Archived Boards

• Use the Include from Archive checkbox in your Home view to display archived boards.
• Retrieve archived boards anytime for reference or reuse.

When to Archive Boards:

• Project Completion:
  Once a project is finished and doesn’t require active management, archive its board to clear your workspace.
• Inactive Projects:
  Temporarily archive boards for projects that are on hold or waiting for approval.
• Focus on Active Tasks:
  Archiving keeps your Home view streamlined, ensuring only current and relevant tasks are visible.

Why It Works:

• Declutter Your Workspace: Focus only on active boards and tasks.
• Quick Access to Past Projects: Safely store completed or paused boards for future reference.
• Streamlined Workflow: Keep your Home view neat and organized for better productivity.

With Kerika, staying organized is easy. Archiving boards helps you focus on what matters while keeping everything else just a click away.

Ready to declutter your workspace? Start using Kerika today!