Tag Archives: Usability

Managing multiple Due Dates became easier

We have made it easier for teams to manage multiple Due Dates within the same project, especially when a single work item (as represented by a Task Board or Scrum Board card) contains many different sub-tasks, each of which could have a different Due Date.

Where a card has multiple tasks, each with different Due Dates, the range of dates is shown on cards to make it easier to understand the “time footprint” of the work item as a whole.

Here’s an example of a card with two open/remaining tasks, one of which is due today and the other tomorrow:

Tasks with different due dates
Tasks with different due dates

When viewed on a Task Board or Scrum Board, Kerika will show the range of dates involved for this card:

Tasks with a range of Due Dates
Tasks with a range of Due Dates

This provides better context, better usability for users who work with due dates: at a glance you can see the overall “time footprint” of a work item that involves several sub-tasks.

The What’s Assigned to Me and What’s Due Views are now smarter about handling multiple due dates for the same card: if just one task within a card is overdue, even though the card as a whole isn’t yet overdue, this is shown in the Overdue column in these Views.

Your 6AM summary email (which you can turn on optionally) now lists the due dates on individual tasks within cards, as these become overdue or due this week or next week.

 

We made it easier to see what you are hiding

We have made a tweak to the Hide Column feature that’s available on every Task Board and Scrum Board, for all Board Admins, Team Members and Visitors.

Previously, when you hid a column Kerika would show that like this:

Hiding columns (before)
Hiding columns (before)

The name of the column that was being hidden was shown vertically, to make it easier to retain the overall context of the board.

We have improved this so hidden columns now look like this:

Hiding columns (now)
Hiding columns (now)

The subtle (but important) distinction is that Kerika now shows you how many cards are in the hidden columns, not just the name of the column.  We think this will make this feature more useful, to more people, more of the time.

It’s easier to change lines and arrows on Canvases

If you are working with Kerika’s unique Whiteboards, you will appreciate a new feature we have added: you can select any existing line or arrow on a canvas and change it to a different style of line or arrow.

We had previously added similar functionality for changing a shape from one form to another, e.g. a rectangle to an ellipse, while preserving all the other properties and content of that shape; now this is possible with lines and arrows as well.

Tasks within card can now be assigned to multiple people

With our latest version, a task within a card (on a Task Board or Scrum Board) can now be assigned to multiple people, just like the card itself.

This makes it easier to handle more complex work items that contain a large number of tasks, each of which may require more than one person to handle.

To make this work, we have also updated the What’s Assigned to Me and What’s Due Views to make sure everyone who is assigned to a task, where tasks have multiple people responsible for them, sees this clearly.

What’s Overdue: another convenient Highlight

We have added another way to highlight cards on Task Boards and Scrum Boards:

What's Overdue Highlight
What’s Overdue Highlight

This option lets you quickly spot all the cards on a board that are overdue, and it does so in a smart way:

  • If a card’s overall due date has passed, this card will be highlighted.
  • More importantly, if a task within a card is overdue, even though the card as a whole isn’t overdue, this card will also be highlighted.

This smart highlight makes sure that you are aware of everything that’s overdue, even it is just one task that’s buried within a card on a large board.

Here’s what the highlighted board looks like:

What's Overdue
What’s Overdue

Your 6AM summary email now includes Tasks

All Kerika users have the option of getting an email sent to them at 6AM everyday, in their local time, that summarizes all the cards that are overdue, due this week, and due next week.

(Actually, we have two options for this email: you can get these cards summarized by due date, or by board. Or both.)

This is turned on by default for new users but you can change your preferences at https://kerika.com/preferences.

We have improved this email to include Tasks as well as cards.

This required some smarts in the code to handle scenarios where a Task’s Due Date is different from the Card’s Due Date, but we managed to do this nicely.

Enjoy.

Updating the look of Board Settings

One final (?) bit of restyling, to make all of Kerika consistent with our new look-and-feel, has been updating the Board Settings dialogs.

Board Settings
Board Settings

The functionality is essentially the same, but the appearance is cleaner, lighter and more in keeping with the Material Design standards we have (mostly) adopted.

(We say “mostly”, because there are some elements of Material Design that we find unattractive.  For example, for the on/off toggle switches we prefer the iOS style buttons.)

Column Settings
Column Settings

The Column Settings dialog has also been restyled, and looks nicer and cleaner. The example above shows a board that uses Work-In-Progress Limits.

Tag Settings
Tag Settings

And the same with Tag Settings: we have a restyled color picker, and better messages for warnings when tag names or colors might clash.

Enjoy.

New feature: alpha sort of cards

At a user’s request, we have added alpha sorting of cards on Task Boards and Scrum Boards:

Sorting alphabetically
Sorting alphabetically

This is most useful if combined with the Auto-Numbering feature in Kerika, that can automatically insert a number at the beginning of each new card: the alpha sort will sort all the cards in the column by their number.

Usability tweak: reordering Board Attachments

We have made it easier for you to re-organize all the Board Attachments on your Kerika Task Boards and Scrum Boards: you can grab any of these and drag up or down the list to re-order them:

Drag handles on board attachments
Drag handles on board attachments

Use the drag-handle shown on the left edge of the attachment to drag it up or down.

Dragging board attachments
Dragging board attachments

(And, by the way, this feature is also available for Card Attachments.)

New feature: partial sorting of cards in a column

We have improved the sorting feature for cards on Task Boards and Scrum Boards to allow for partial sorting: if you select some cards within a column and then do a sort, the sorting action will apply only for the selected cards.

Sort options
Sort options

This will make it easier to organize very large boards, e.g. where a single column may contain a hundred cards or more.