We previously used to grant free Academic Accounts to students, teachers, and administrators who asked for them, but after seeing how popular these accounts were, worldwide, we made it the whole thing super simple:
Anyone signing up from a domain with “.edu” or “.ac” to automatically get a free Academic Account
Nonprofit & Academic Accounts allow people to have up to 10 Team Members free, working on any number of boards in their accounts. Visitors, of course, are free.
So if you are already benefiting from a free Academic Account, spread the word on campus!
Board Admins can now invite people to join their boards as Team Members or Visitors by simply sharing a unique link that’s created for each board. We added this function because some of latest users include schools that want to add large groups of parents to boards with a single action. Here’s how it works:
When you open the Board Team dialog (as a Board Admin), you will see a new option at the bottom, called Let People Join Using a Link:
Let People Join Using A Link
Clicking on this will bring up a dialog that let’s you create links for adding people as Board Admins, Team Members, and Visitors:
Creating Links
For additional security, separate links are created for each role: Board Admin, Team Member, and Visitor. When you turn on one of these options, Kerika will create a special link that you can then send to a large group of people to join you board.
Link Created
(We obscured the link in the screenshot above, for our own security!)
When you create a link, it’s also automatically copied to your clipboard for easy pasting in an email or chat.
If you are concerned that the link may have been compromised, perhaps because the people you sent it to have carelessly passed it on to others, you can always turn it off: turning off a link will automatically make it useless for future use.
We have made a very big extension to Kerika, by integrating with Microsoft 365: now you can sign up using your Microsoft ID, and have your files stored in your own OneDrive account!
Kerika+Microsoft works the same was as Kerika+Google and Kerika+Box: you can use your existing Microsoft account to sign up and login to Kerika; there’s no need to create and remember a new password:
When you upload files to your board for the first time, you will be asked to choose a preferred cloud storage: if it’s Microsoft, then you will be asked to give Kerika access to a single folder in your Microsoft OneDrive:
Microsoft Authorization
After you allow Kerika access to your OneDrive, Kerika will create a single folder in your OneDrive that it will use for all of your Kerika-related files:
Kerika in OneDrive
That one top-level folder is all that Kerika will ever use: inside there Kerika will automatically manage all the subfolders you need to sort your different Kerika accounts (yes, some folks have more than one Kerika account!) and your board.
Kerika doesn’t go snooping around or altering any other part of your OneDrive!
As folks join or leave your board team, access to all the files on that board will be automatically managed by Kerika, freeing you up from all the admin work that other tools make you do.
You can even create new Office 365 documents from inside Kerika, and have them shared automatically with your board team:
Create New Microsoft Documents
And we have always had the ability to sync your Kerika due dates with your Outlook calendar, so that completes everything you need to get the most of Kerika+Microsoft!
This is a problem that affects our student users a lot: as they work with different teams on different boards, they get added to a bunch of accounts. After the school year ends, some of these accounts are no longer relevant, but it wasn’t easy to leave an account that you were no longer interested in.
(It was always easy for an Account Owner to kick you off their account if they wanted you to leave.)
We have made it easy for anyone to leave an account in which they are no longer active: go to your Home, and (on your desktop) hover your mouse over the account that you are no longer interested in. A “leave account” button will appear, like this:
To make sure you don’t do this accidentally, there’s a confirmation step where you are asked to type the word YES in all caps:
An Account Owners can now designate other members of their Account Team to be Account Admins, which will allow these people to also manage the subscriptions and membership of that account. This can help where the actual ownership of the Kerika account is someone from outside the user community, like a purchasing department.
Managing Account Admins can be done from the Manage Account screen, by the Account Owner:
Manage Account screen
Once you are in the Manage Users screen, select one of the Team Members on the account:
In the Team Member details dialog, select TAKE ACTION:
And select Make this user an Account Admin:
There’s a confirmation step, since Account Admins have tremendous power over the Account:
Confirmation Step
And your new Account Admin is set up:
Account Admin Added
An Account Admin can set up other Team Members from that Account to also be Account Admins.
Account Admins have a lot of power over the Account; they can:
We have done a bunch of things to help folks who need to work with multiple Kerika accounts: a common situation with consulting, outsourcing, or other professional services who need to work with clients who all have their own Kerika accounts.
It starts at the Home page, where we made it easier to filter you view of Boards and Templates to a subset of all the Kerika accounts you can access:
New Kerika Home
You can use the check boxes in the left navigation area to temporarily hide some accounts, if you want to narrow your view of boards and templates.
More importantly, you can now access boards from different Kerika accounts in the same session: you don’t need to log out of one account and log into another, to be able to quickly switch between boards from different accounts.
The Board Switcher, which shows all the boards you currently have open, across accounts:
Board Switcher
It’s also easy to set your preferences on a per-account basis:
Account Preferences
The Dashboard (previously labeled “Views”) has new capabilities so you can get a great overview of all your projects, across all your accounts:
View Settings
This makes it as easy to filter your Views on desktop as we had previously done for mobile users.
We hate to see anyone leave, of course, but that doesn’t stop us from improving the experience of users who want to close their Kerika accounts.
You can do this by selecting the My Profile option in the dialog that appears when you click on your avatar, on the top-right corner of the Kerika app:
My Profile
The My Profile pop-up dialog looks like this:
Leave Kerika
Click on the Leave Kerika button, and Kerika will email you a 6-digit numeric code that you can use to confirm that you really want to leave.
This extra step helps ensure that you really mean to do this, because the exit, once completed, cannot be reversed: all your old boards will be deleted permanently:
If you had signed up using your Google ID, your documents will still be in your own Google Drive.
If you had signed up using your Box ID, your documents will still be in your Box account.
But if you had signed up using your email, Kerika was storing your documents for you, and when you close your account we will delete your board and card attachments as well.
We fixed some bugs in our billing system that were creating invalid credits and refund requests depending upon the sequence with which Account Owners were adding or removing subscriptions quickly.
For folks who are currently using all their subscriptions and want to change a member of their Account Team, it’s important to remember to first remove the old member before you add a new person: otherwise your Account Team will temporarily be larger than the subscriptions purchased, and this could result in a new invoice being generated automatically.
We have added ZAP Bas Saint-Laurent to our community of nonprofit users from where users will automatically get free Academic Accounts when they sign up, using their @zapbsl.org email addresses.
ZAP Bas Saint-Laurent is a community of volunteers that provides free WiFi to users in Quebec, Canada.
Kerika’s free Academic & Nonprofit Accounts let folks have up to 10 people working on boards owned by each account, and each individual within an approved organization can have their own account.
We have added City University of London to our roster of organizations where users will automatically get free Academic Accounts when they sign up, using their @city.ac.uk email addresses.
Kerika’s free Academic & Nonprofit Accounts let folks have up to 10 people working on boards owned by each account, and each individual within an approved organization can have their own account: that includes students, teachers and staff.
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