Tag Archives: Box

About Box’s cloud storage. See also Cloud.

Why the files in your Kerika+Box folder have random characters appended to their names

If you are using Kerika+Box, we store your Kerika files in your Box account: you can always go to Box.com, login using your Box ID, and see for yourself.

(But, please, don’t move them around!)

What you might notice is that the filenames in Box have some random characters appended to them. For example, a file that you might see listed inside Kerika as “Alternative Home Page” actually shows up with some random characters appended, like this:

URL appended to file names
URL appended to file names

The reason we do this with files we store in Box — and not for files we store in Google Drive, for our Kerika+Google users, is that Box doesn’t allow for several files within a single folder to have the same name.

(Google does, which is why we don’t need to append any random characters to the files we store in Google Drive.)

It’s very common for our users to have several files within the same board that have the same name: for example, our developers always attach an analysis document to each card that describes exactly what they are doing. (Yes, we are fairly fanatical about documenting our software!)

These documents are often the same for many cards: Analysis.docx or Results.xlsx or Mockup.png might show up hundreds of times within a single board.

Since all the files related to a single Kerika board are stored in the same folder in your Box account, this presents a problem: Box won’t allow for more than one file called Analysis.docx within a folder.

We get around this limitation by appending these random characters, so that effectively every Analysis.docx file has a unique name.

But, we also try to avoid confusing our users, so when we show a list of files attached to a card, we strip out the random characters:

Displaying files as attachments
Displaying files as attachments

And the same goes for downloading files: we strip out the random characters and give you a clean-looking file.

Changing your Kerika password

For folks who sign up directly with Kerika, we store the user password (in an encrypted form, of course), which means that these users can change their passwords directly from within the Kerika application by going to their My Account page at https://kerika.com/my-account:

Changing password for Google sign up
Changing password for Google sign up

For people who sign up using their Google or Box IDs, we rely upon Google/Box to manage their passwords: in fact, we never even see anyone’s Google or Box password, even for a second!

So, their My Account page looks a little different, like in this example of a Kerika+Google user:

Changing password for Google sign up
Changing password for Google sign up

 

Feature, restored: simple download of files previewed within the browser

We now allow users to sign up for Kerika directly, by using any email address. This version is powered by the Box Platform, which allows us to make good use of Box’s cloud storage technology while presenting a simple user interface for our own users.

Another cool feature from Box that we had integrated, as part of this new service, was to use their browser-based preview functionality — which came to Box as a result of their 2014 purchase of Crocodoc.

We use this preview feature with a simple IFRAME integration, which means we don’t add anything to it ourselves, but one downside of this approach is that if Box removes something from their preview capability, it can disappear from Kerika also.

This happened recently when they took away a button that allowed for a quick download of a file that was being previewed.

We have fixed this by adding our own “Download file” link within the Box Preview:

Downloading previewed files
Downloading previewed files

When you add an existing Google or Box file, we copy it into your Kerika folders

If you use the “file picker” that’s built into Kerika to add an existing Google Drive or Box file to a card, canvas or board — for a Task Board, Scrum Board or Whiteboard — you will see a message that says the file is being copied.

This is the file picker:

File picker
File picker

Clicking on the File Picker button brings up the File Picker dialog:

Using the Box file picker
Using the Box file picker

And this is the “copying…” message that’s shown.

Copying message
Copying message

So, what’s happening?

Well, Kerika stores all your Kerika-related files in a set of special folders within your Google Drive or Box account, if you are using Kerika+Google or Kerika+Box, and these are organized neatly into folders corresponding to each of your boards.

Here’s what the folders in your Box account look like (you can learn more by reading about how Kerika integrates with Box):

It’s a similar structure if you are using Kerika with Google:

Keeping all the Kerika files together in a set of related folders makes things cleaner for you: when you look at your Google Drive or Box Account, you know exactly what’s being used by Kerika, and what’s other stuff.

And this is why we make a copy of your existing Google Drive or Box file when you use the File Picker: it enables us to put a copy into your Kerika-specific folders, where it is easier to share with the rest of your project team.

Kerika is now a Box Pro Partner

We are pleased to announce that our technical collaboration with Box continues, and Kerika has now been named a “Box Pro Partner” reflecting the strong ties we have built between the two companies as we continue to integrate with Box’s cloud services 🙂

Box Pro Partner
Box Pro Partner