Many of our users work in globally dispersed teams; our own team is spread out between Seattle and India.
With multiple timezones, particularly when they are widely spaced apart, commitments like “I will get this done today” become a little tricky to understand.
If someone in India says “I will get this done today”, is that India time or Seattle time? Well, that depends upon where you are, when you log into Kerika.
Kerika automatically factors in differences in timezones when showing due dates: someone who commits to getting something done “today” in India is actually committing to get it done by 11:30AM Pacific Standard Time, now that the US is in Daylight Savings Mode.
So, the due date is shown in a way that’s relevant to the user’s local time: our Seattle folks see an Indian’s commitment like this
These timezone differences automatically adjust for Daylight Savings Time: there’s nothing you need to do to see when a commitment is actually due.
Except, perhaps, notice that the item is now overdue, as indicated in red in the example above…
For most people, the choice of whether to use Google or Box is often made by their employer, whose IT departments may have already developed a cloud strategy for their organization.
For a small number of people, particularly those in organizations that haven’t committed to a particular cloud strategy yet, they do have the choice of using either cloud service, or even both.
So, what happens if you have the same email address, e.g. firstname.lastname@example.org, and you set up a Google ID and a Box ID that use this same address?
You could end up with two different Kerika accounts that use the same email@example.com ID: that’s because each sign up, from Google and from Box, takes a different path into Kerika.
This is not a great situation to be in, and we certainly don’t recommend it, but the software does try to behave well when confronted with this situation.
If another Kerika user invites you to join her project team, the invitation will show up in both your Kerika+Google and your Kerika+Box account — and in your email, of course — but when you try to accept the invitation Kerika will check to make sure you are logged into the correct service.
Here’s an example: Jon, who uses Kerika+Google, invites Arun to join one of his projects. Arun happens to have both a Kerika+Google account, and a Kerika+Box account, but Jon doesn’t know that — and he shouldn’t have to care, either!
When Arun sees the invitation, he happens to be logged into his Kerika+Box account:
But when he tries to accept the invitation, Kerika checks to see whether Arun and Jon are both using the same cloud service, and discovers that Arun is logged into his Kerika+Box account and not his Kerika+Google account:
So, Kerika works behind the scenes to help Arun sort out his two accounts.
Well, the last time we saw Jason, we asked him how the wedding had gone, and he said it went beautifully!
Heather was new to the whole Kanban concept, but Kerika helped her understand all the moving parts that needed to come together just right for a great wedding, and she liked the experience so much that their house chores are now organized and managed online.
In other words, the “Honey Do” list has now gone online!
Beth talked about her own background in project management — how she started off as a chemist and researcher, and gradually found her way into project management and IT over the years — and how she used Kerika to transition from a classic “Waterfall” style of project management to something more Agile.
Beth talked about her experience in moving away from Microsoft Project to online task boards, and Arun talked about the general use of online task boards for distributed teams, Lean teams, and Agile teams, with a special focus on the public sector.
It was a great evening, with dinner served and some great Q&A afterwards!
James Gien Varney-Wong is putting together global brainstorming team to work on creative solutions for fighting Ebola, and Kerika is helping the team share their ideas and content.
You can learn more about this effort at OpenIDEO, where James has embedded a small part of a massive Kerika Whiteboard that people from many countries are using to share their ideas:
It’s an exciting, large-scale use of Kerika Whiteboards, reminiscent of the work done by Charles Fraser for the Foundation for Common Good; you can see that Whiteboard page — as a regular Web page! — by clicking here.
Kerika lets you export cards from a Task Board or Scrum Board in CSV or HTML format: the CSV format is useful for putting data from Kerika into another software tool, like Excel, but the HTML format is designed for human consumption.
Here’s an example of a card that’s been exported as HTML:
By using the Workflow button (on the top-right menu bar), you can adjust your display to show just the Done column on a board, and then further use the Tags button to limit the number of cards that are shown in this column.
For example, you could display just the Done column, and filter the cards to show just the ones that were assigned to you.
Do an HTML export of this, and you will be able to easily cut-and-paste the output into a Word document or email, and submit your status report!
We were thrilled to be part of the Lean Transformation Conference organized by Results Washington week at the Tacoma Convention Center. Over 2,700 people attended — a sellout crowd!
Arun Kumar, founder & CEO of Kerika, gave a presentation on both days on Distributed Lean and Agile Teams in the Public Sector, drawing upon lessons learned, case studies and best practices from multiple state agencies and private sector firms.
Here’s the presentation:
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